Dear Alexa,
It was so good to talk with you the other day! It
has been too long since we have been able to get together, and I have resolved
to make more of an effort to keep in better contact with you. As I was thinking
about the concerns you shared with me as you begin college and start your new
job I just wanted to share some thoughts with you.
Effective
communication is highly important in everyday life. It is especially important
to learn how to communicate in a technical and professional manner as you will
be communicating with professors as well as your new boss on a consistent basis.
You are very young, but no doubt have the potential to impress your teachers
and those you work with using effective communication skills. I am confident
that as your talent to effectively communicate in a professional manner is used
many people will be able take you seriously as an adult. Technical and professional
communication (TPC) in a nutshell is being professional and using correct grammar
while accomplishing a goal of communicating effectively. Examples of this can
be as simple as addressing an email to your professor in a professional way using
correct grammar and vocabulary while being respectful and courteous. Being able to effectively communicate can help
you be a better student as well as employee and can often help you to excel in
any career or major.
In order to be an
effective professional communicator the message you want others to receive is
the exact message you communicate to them. The message can be sent via email,
marketing tools including flyers, or any other way an audience can receive your
message. Studies have found that among certain workplaces TPC is deemed unnecessary.
However, their ideas of the unimportance of TPC were based on one of the
misconceptions that TPC is secretarial. The fact is that being professional
when writing and communicating is far from limited to secretaries. The sooner
you are able to recognize the importance of TPC and apply it to your life the
better off you will be as a student and employee. It may even put you a step
ahead of many other people because getting others to understand the value of
Technical and Professional communication is an ongoing process. If you have any questions or need any
clarification please let me know.
Love, Kaylee
Petersen, E. J. (2017). Articulating Value Amid
Persistent Misconceptions about Technical and Professional
Communication in the Workplace. Technical
Communication,64(3), 210- 222.
http://www.esf.edu/fnrm/documents/FNRM_Communications_Handbook2008.pdf
http://www.esf.edu/fnrm/documents/FNRM_Communications_Handbook2008.pdf
I really appreciate how you worded this and brought it up casually. This letter has a feeling of warmth between you and your cousin. I appreciate how you brought it up but did not bombard them with to many facts.
ReplyDeleteKaylee,
ReplyDeleteI really enjoyed your letter. I found it interesting how you talked about receiving a message in communication because we talked about that in class after this assignment. So often I think people only focus on communication from one side - the speaking side. It is equally important to focus on how the other side is receiving your message. Also, talking about the different forms. Spoken, written, etc. You gave a lot of insight and I believe your cousin would have been very grateful for your advice!